Serving a Notice of Termination on your tenant is only half the job. Landlords must also send the RTB its own copy — using the Notice of Termination Return Form — on the same day the notice is served. Miss this step and the notice itself can be treated as invalid, even if everything else about it was correct. This guide explains what the form is, why it matters, and exactly how to submit it.
Key Points
- The Return Form sends the RTB a copy of your Notice of Termination
- It must reach the RTB the same day you serve the tenant
- Missing this step can make the whole notice invalid
- You can submit online, by email, or by certified post
- Online submission through the RTB Service Centre gives an instant email receipt — the safest proof
What the Form Is For
The Notice of Termination Return Form (sometimes just called the "tenancy return form") is how the RTB links a Notice of Termination to the correct tenancy on its register. Part A of the form confirms the tenancy details — the RTB tenancy registration number, the address, and the parties — and you attach a copy of the actual notice you served to the tenant.
Why the Deadline Matters
The requirement to notify the RTB on the same day as service is not a formality — it is a validity requirement in its own right, separate from getting the notice period, ground, and wording correct. A landlord can serve a perfectly drafted notice on the tenant and still have it treated as invalid if the RTB copy goes missing or arrives late. If a tenant disputes the notice, this is one of the first things the RTB checks.
How to Submit It
1. Online — RTB Service Centre (fastest)
Submit through the RTB Service Centre at rtb.ie. You complete the return online and receive an automatic email receipt confirming the date and time — the clearest proof you met the same-day deadline.
2. Email
Send the completed form with the notice attached to NoticeofTermination@rtb.ie.
3. Certified post
Post the form and a copy of the notice to: Residential Tenancies Board, PO Box 47, Clonakilty, Co Cork. The RTB recommends certified post so you can prove the date it was sent if the notice is ever disputed.
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Generate My Notice of TerminationFrequently Asked Questions
What is the RTB Notice of Termination Return Form?
The form landlords use to send the RTB a copy of a Notice of Termination they've served on a tenant, so the RTB can link it to the correct tenancy on its register.
When must the Notice of Termination Return Form be sent to the RTB?
On the same day the Notice of Termination is served on the tenant. Sending it late does not fix the problem.
How do I submit the Notice of Termination Return Form?
Online via the RTB Service Centre (fastest, gives an automatic receipt), by email to NoticeofTermination@rtb.ie, or by certified post to the RTB, PO Box 47, Clonakilty, Co Cork.
What happens if a landlord doesn't send the form to the RTB?
The Notice of Termination itself can be treated as invalid, meaning the tenancy continues and the landlord must start again with a fresh, compliant notice.
Related Guides
Read the full guide to serving a Notice of Termination, the RTB notice periods table, and the most common reasons a notice of termination is ruled invalid.